SCHOOLS & GAMES

CALIFORNIA – HIGH SCHOOL & CLUB
For 2022 season, Level 3 (12-Athlete) version will be played for High School. CASOA Officials will be assigned to all CIF sanctioned varsity level games.

For 2021-2022 season, Club (8U, 11U, 14U & 18U) version will be played for Club teams. CASOA Officials will be assigned to all USA Cheer sanctioned events & games. Please contact USA Cheer directly to schedule your sanctioned club tournament/event. USA Cheer will coordinate with CASOA on officials assignments.

SUBMIT YOUR SCHEDULE
We ask one finalized league schedule be submitted by your league representative to avoid any duplicate games and discrepancies between dates/times/locations. Due to the different restrictions and guidelines for each district, CASOA will do their best to accommodate all circumstances. However, we cannot guarantee officials at all games. We will notify the league representative for any issues that may occur. We ask a minimum of 21 days notice before your first scheduled game to help assist our staff fill assignments.

Please use the designated scheduling template below to send the entire league’s schedule to CASOA using the guidelines listed below. You may also enter NON-League games onto the schedule for official assignments.

Tournaments may be submitted separately. Please note that CASOA does not track stats per league, only games scores.

  • SUBMIT SCHEDULE – Please email to CASTUNTOfficials@gmail.com. You will receive a confirmation email upon receipt. Otherwise, please contact CASOA if you have not received confirmation within 72 hours. Include the following information on your league’s schedule:

Date & Time: MM/DD/YYYY, Day of the Week, 00:00 AM/PM (Example 02/22/22 ,Tuesday, 6:00 PM) 
Level: Varsity/JV/Junior High
Site: Host High School, Gym
Home: Team A
Away: Team B
Bill To: Billing School (default will be hosting school if one is not listed)

  • CONTRACT FOR HOSTING SCHOOLS – If you are hosting, please download and complete the CASOA Contract for Officials: 2022 Contract for CASOA Officials.
  • SUBMIT CONTRACT FOR HOSTING SCHOOL – please email to CASTUNTOfficials@gmail.com

SCHEDULE CHANGES / FORFEITS
All schedule changes must be submitted more than 14 days prior to original game date and will still need approval before it is confirmed. If a forfeit or cancellation occurs, the forfeiting/cancelling team’s Athletic Director must notify CASOA more than 72 hours in advance through email otherwise they will be held responsible for all associated game/officials fees. Please email CASTUNTOfficials@gmail.com with the following information (see examples below):

Example 1: Change of Date OR Time
Date & Time:5/18/2022 Tues 6:00 PM (was 5/19/2022 WED 6:00 PM)
Sport & Level: High School Girls STUNT, Girls Varsity
Site: Host High School, Gym
Home: Team A
Away: Team B
Bill To: Billing School (default will be hosting school if one is not listed)

Example 2: Change of Team
Date & Time: 5/19/2021 WED 6:45 PM 
Sport & Level: High School Girls STUNT, Girls Varsity
Site: Host High School, Gym
Home: Team A
Away: Team C (was Away Team A)
Bill To: Billing School (default will be hosting school if one is not listed)

Example 3: Change of Location 
Date & Time: 5/19/2021 WED 6:45 PM 
Sport & Level: High School Girls STUNT, Junior Varsity
Site: Team B Host High School, Gym (was Team A Host High School, changed due to conflict event)
Home: Team A
Away: Team B
Bill To: Billing School (default will be hosting school if one is not listed)

You will receive a confirmation email that the change has been received and/or made in the system within 48 hours. If changes are submitted to CASOA less than 24 hours of game time, all game fees will still be billed.

GAME IMPORT TEMPLATE GUIDELINES
If using CASOA template, please use instructions below: Enter all the information into the Game Import Excel Sheet for your entire league’s schedule. Please save the Excel Sheet as “LEAGUE NAME_SUBMISSION DATE MMDDYYYY” (example: CASOALEAGUE_01152020). Please do not abbreviate your league name as we have several leagues with the same letters. Note, assignments of officials is not guaranteed for all games. Templates not submitted properly maybe delayed in approval.

*Please submit your schedule along with your 2022 CASOA Officials Contract for invoicing and assignment fees (see below). Invoices/billing will be sent to host schools.

CASOA Template download: PLEASE CONTACT CASOA FOR ACCESS.

Entering data into column (for click dropdowns, cut & paste will not work):
  1. Date – Enter games by chronological order. Enter format as MM/DD/YYYY (example: 01/01/2022).
  2. Time – Enter format as HH:MM AM/PM (example: 05:15 PM).
  3. Game ID – Please leave blank.
  4. Custom Game ID – Please leave blank.
  5. Partner – Please leave blank.
  6. Sport – Click dropdown arrow and choose HIGH SCHOOL GIRLS STUNT.
  7. Level – Click dropdown arrow and choose GIRLS VARSITY.
  8. Home Team – Click dropdown arrow and choose the home team. If a team is not listed, please leave blank (do not type in the school). Please contact CASOA with team.
  9. Away Team – Click dropdown arrow and choose the away team. If a team is not listed, please leave blank (do not type in the school). Please contact CASOA with team.
  10. Site – Click dropdown arrow and choose the location where the game will be played. If the site is not in the list of Sites from the template drop down list, please choose TBA. Please contact CASOA to get site added.
  11. Subsite – Click dropdown arrow and choose the subsite at the location. If TBA is chosen as SITE, please choose TBA as subsite.
  12. BillTo – Click dropdown arrow for the party that is responsible for paying official and assigning fees (who is being invoiced for the fees). Please make sure this is accurate for your league/district/section.

If any cells are highlighted in RED, there is an issue with the information. Please review the guidelines above. If you are still experiencing issues, please contact CASOA.

SCHEDULING GUIDELINES
FINAL League Schedules are due to CASOA as soon as possible.

  1. League games should be scheduled on weekdays.
  2. Start time of games should be no earlier than 5pm.
  3. A recommended minimum of 3 consecutive games must be scheduled on a given date (this does not mean the same team needs to play all games – please refer to our game scheduling format below for options). For less than 3 games at one location/date due to county/school restrictions, please contact CASOA.
  4. Games should be scheduled every hour (example: 5:00 pm, 6:00 pm, & 7:00 pm). You may add an additional 15 minute period to allow for restrictions.
  5. Facilities need to be available 1 hour prior to first game start time.
  6. Teams will be required to have a minimum of 6 games on their league schedule to be considered for the section tournament (*subject to change per each CIF section).

GAME SCHEDULING FORMAT
The below are different options of how to format your games on a given day.

Example 1: Round Robin Format
Game 1 – Team A plays Team B
Game 2 – Team B plays Team C
Game 3 – Team A plays Team C

Example 2: One host school with multiple teams playing
Game 1 – Team A plays Team B
Game 2 – Team C plays Team D
Game 3 – Team E plays Team F

Example 3: One host school with two teams playing (due to restrictions)
Game 1 – Team A plays Team B
Distancing period – 15-30 minutes between games
Game 2 – Team B plays Team A

Example 4: Two host schools within 15 mile radius (due to restrictions)
Location 1: Game 1 – Team A plays Team B
Officials travel period – 45-60 minutes between games
Location 2: Game 2 – Team C plays Team D

PAYMENTS
Host school will be responsible for all assigning and official fees for the games on their hosting date. Payments can be made directly to officials or through CASOA. Invoices will be sent out to all hosting schools unless notified for assigning fees of $5-7 per game depending on location. All past due invoices must be paid in full prior to any officials being assigned for upcoming season.

2022 High School Season
Official Fees per official $45 (standard crew of 3 officials per game) = $135
Assigning Fee per game = $5
Total Game Fees per game = $140

LEAGUE SCHEDULES
League schedule must be submitted by ONE representative. This is to prevent any discrepancies between schools, locations, dates, and times. It streamlines the assignment of officials for all games. Schedule submission window is to be announced. Any schedule submitted after due date is not guaranteed. All schedules submitted are final pending approval. Once CASOA confirms the availability of officials they will approve your league’s schedule, you will be notified.

TOURNAMENT SCHEDULE
The proposed schedule for a tournament must be submitted to CASOA no later than 4 weeks prior to tournament date. Confirmation of the tournament will be 2 weeks prior to tournament date. Exact
teams do not need to be submitted on a schedule until 1 week prior to tournament date. Please use scheduling template and submit above. When submitting to CASOA, please label Excel Sheet as NAME OF TOURNAMENT_DATE OF TOURNAMENT MMDDYYYY (example: CASOATournament_01012020).

HOSTING GAMES GUIDELINES
2022 Hosting Packet
2022 Contract for CASOA Officials 03.13.2021v1

If you have any questions, please contact CASOA at CASTUNTOfficials@gmail.com.